Airservices is Australia's air navigation service provider - we provide air traffic control, aviation rescue and fire fighting and air navigation services.

Freedom of Information (FOI)

Information Publication Scheme

As a result of major changes to the Freedom of Information Act 1982 (FOI Act), Australian Government agencies which are subject to the FOI Act, are required to publish a range of information on their websites as part of an Information Publication Scheme (IPS). This includes the agencies structure, functions, appointments, annual reports, consultation arrangements, and details of the agency’s FOI officer.

Airservices will also publish information only that is routinely released from FOI requests and routinely provided to parliament.

Who we are
Our organisational structure.

What we do
Airservices functions, statutory appointments, annual reports, decisions and announcements, operational information and statistics.

Our reports and responses to Parliament
Including annual reports, documents required by law to be tabled in Parliament.

FOI disclosure log

In accordance with sections 8(2)(g) and 11C of the Freedom of Information Act 1982 (“the FOI Act”), information released under the FOI Act is listed below.

Airservices will make documents available upon request, please contact the FOI Coordinator if you wish to access these documents.

The list does not include the following:

  • documents released under the FOI Act containing personal or business information which would be unreasonable to publish
  • documents to which access has been refused or which are exempt from release under the FOI Act
  • documents which have been released outside the FOI Act.
2020
28 April 2020

FOI 02-2020

Documents relating to reports on PFAS presence at airports.

Partial access provided.

23 April 2020

FOI 09-2020

Documents relating to NOTAMS for Darwin (YPDN) dated 04/03/2020 until 06/03/2020

Full access provided.

10 March 2020

FOI 04-2020

Documents relating to the Board Environment and Community Committee of the Airservices Board since December 2019.

Partial access provided.

7 February 2020

FOI 56-2019

Documents relating to letters of agreement between Airservices and Skydive Sydney-Wollongong, Skydive Melbourne, Skydive Newcastle, Skydive Bryon Bay [sic], & Skydive Cairns.

Partial access provided.

28 January 2020

FOI 54-2019

Documents relating to design options for the Runway 12 ‘jet SID’ and Runway 12 ‘non-jet SID’ at Hobart Airport.

Partial access provided.


2019
22 November 2019

FOI51-2019

Documents relating to flight data showing aircraft prior the Bankstown airspace boundary.

Full access provided.

19 November 2019

FOI45-2019

Documents relating to referral proposed flight paths for the Sunshine Coast Airport to the Environment Minister; and any response received.

Full access provided.

14 November 2019

FOI36-2019

Documents relating to Airservices gift registers which include gift declarations by Airservices executives and staff for the last three years.

Partial access provided.

13 November 2019

FOI50-2019

Documents from Corporate Integrated Risk and Reporting Information System relating to a summary of incidents which occurred within 100 km of Hobart Airport between 30 July 2019 and 12 October 2019.

Partial access provided.

30 October 2019

FOI37-0719

Documents relating to the Airspace modernisation program.

Partial access provided.

15 October 2019

FOI43-0819

Documents relating to 3080 supplied to CASA with the ACP package 

Full access provided. 

10 October 2019

FOI44-0819

Documents relating to historic NAIPS records (activation status NOTAM) for the R583B between 11 February 2019 and 11 March 2019 inclusive

 Full access provided.  

04 October 2019

FOI29-0619

Documents relating to airspace change proposal regarding Hobart airspace lodged with CASA by Airservices Australia in 2018-19.

Partial access provided.

03 October 2019

FOI46-0919

Documents relating to aircraft arrivals and departures from runway 34R at the Sydney Airport.

Full access provided.

13 September 2019

FOI42-0819

All sections of the referred to Finance Manual that deal with or relate to Airservices procurement process. Happy for irrelevant sections to be removed / redacted

1 document released in full

13 September 2019

FOI32-0719

Approval or advice from Department of Infrastructure and Transport to Airservices Australia regarding EPBC Referral 2011/6104

All documents / correspondence either in the form of advice or approvals related to EPBC 2011/6104 either referred to Department of Environment and Energy and CASA from Airservices and all documents / correspondence received by Airservices from Department of Environment and Energy or CASA in relation to this referral. “Stakeholder Engagement Strategy”. Concept Options Document The Terms of Reference or scope and date of Airservices engagement by Sunshine Coast Council in relation to the development of new flight paths and airspace management plans for the SCA runway 13/31 expansion project.

1 document released in full
5 documents released in part

Section of the Act: 22
Exemption: 47F

13 September 2019

FOI34-0719

The Geo-coordinates of flight paths used in the noise modelling and impact assessments undertaken for the 2019 Targeted Environmental Impact Assessment.

Copy of any engagement contracts between Airservices and Sunshine Coast Council 2

Written correspondence by letter, email or fax between ASA and CASA in respect of the consideration of all alternate options.

Written reports describing the assessment process for alternative flight path designs submitted by members of the public to Airservices during community consultation)

2 documents released in full
6 documents released in part

Section of the Act: 22
Exemption: 47F

28 August 2019

FOI38-0719

An extract from the Corporate Integrated Risk and Reporting Information System (CIRRIS) which shows the date, time, location, airspace class, incident type, model and make of aircraft and summary of incidents in relation to the following incidents which occurred within 100 km of Hobart Airport between the period 29 August 2018 to 29 July 2019 (inclusive):

  • Aircraft Accident
  • Malfunction of Aircraft System
  • Go Around
  • Take Off/Approach/Landing to/from Unauthorised Area
  • ACAS Resolution Advisory
  • Aicraft [sic] Confliction
  • Loss of Separation
  • Loss of Separation Assurance
  • Other – Safety Related
  • Pilot Complaint/Report
  • Airspace Infringement
  • Operational Deviation
  • ATS Message / Flight Planning Error
  • Failure to Pass Traffic
  • Information Error

1 document released in part

Section of the Act: 22

26 August 2019

FOI30-0619

All records of internal meetings held by Airservices to discuss the impact of community feedback on ‘final’ flight path designs, and alignment of such designs, during the Hobart Airspace Design Review. Meeting records may include agendas, Minutes, reports, diagrams, notes, etc.

8 documents released in part

Section of the Act: 22
Exemptions : 47F

31 July 2019

FOI27-0519

Copies of your documents and file notes regarding discussions with the Sunshine Coast Council/Sunshine Coast Airport in relation to the all proposed options for flight paths for the new 13/31 runway.

3 documents released in full
14 documents released in part

Section of the Act: 22
Exemptions:

  • Section 47F
  • Section 47G
31 June 2019

FOI26-0519

Copy of the Targeted Environment Assessment (TEA) from ASA for under the flight paths via FOI.

1 document released in full.

13 June 2019

FOI21-0519

Airspace Change Proposal submitted to CASA concerning an application for airspace over Schouten Island, Freycinet, Maria Island and Marion Bay; and

All internal correspondence, such as emails, memos, notes and executive papers, which refer to this proposal.

4 documents released in full
13 documents released in part

Section of the Act: 22

05 June 2019

FOI22-0519

Documents related to rates of absenteeism for reason of personal leave for those employees employed by Airservices Australia and covered by the Airservices Australia (Air traffic Control and Supporting Air Traffic Services) Enterprise Agreement 2017-2020 (ATC EA) and the Airservices Australia (Air Traffic Control Line Manager) Enterprise Agreement (2014 – 2017) (ALM EA )

2 documents released in full
3 documents released in part

Section of the Act: 22

04 June 2019

FOI22-0519

Rates of absenteeism for reason of personal leave for those employees employed by Airservices Australia and covered by the Airservices Australia (Air traffic Control and Supporting Air Traffic Services) Enterprise Agreement 2017-2020 (ATC EA) and the Airservices Australia (Air Traffic Control Line Manager) Enterprise Agreement (2014 – 2017) (ALM EA )

2 documents released in full
3 documents released in part

Section of the Act: 22

21 May 2019

FOI106-0219

Communications regarding the recommission of the VOR/DME beacon and documents regarding industry stakeholder meeting on 13 August 2018 which related to flight path changes in Hobart.

10 documents released in full
25 documents released in part

Section of the Act: 22
Exemption: S 47F

8 May 2019

FOI15-0319

For the period from AEST 1100hours 17 March 2019 to AEST 1230hours 17 March 2019:

  1. the recording of:
    (i) the direct controller-pilot voice communication (VHF/UHF); and
    (ii) direct controller-pilot data link communication (CPDLC); and
    (iii) third party HF communications; and
    (iv) SATCOM voice communications,for each of the flights referred to in the Schedule set out below; and
  2. other documents (as defined under section 4 of the FOI Act) not covered by item 1(a) above recording telecommunications between the air traffic controller at the Gold Coast Airport and any of the pilot or the co-pilot or any member of the flight crew of each of the flights referred to in the Schedule set out below; and
  3. documents (as defined under section 4 of the FOI Act) recording meteorological information at the Gold Coast Airport which was available to or used by or referred to by the air traffic controller at the Gold Coast Airport; and
  4. documents (as defined under section 4 of the FOI Act), including any journal entries, file notes or diary entries, setting out the recording of the meteorological conditions at the Gold Coast Airport by the air traffic controller at the Gold Coast Airport; and
  5. documents (as defined under section 4 of the FOI Act) recording the data from the Automatic Weather Station (AWS) at the Gold Coast Airport; and
  6. Aeronautical Mobile Service (AMS) messages regarding the meteorological conditions at the Gold Coast Airport; and
  7. post-flight reports for any of the flights referred to in the Schedule set out below.

Schedule

    1. Aircraft C441 arriving from Lord Howe Island at or about AEST 1140hours on 17 March 2019; and
    2. Jetstar flight JQ/JST432; and
    3. Qantas flight QF/QFA856; and
    4. Jetstar flight JQ/JST408; and
    5. Jetstar flight JQ/JST967 ”

3 documents released in full

10 April 2019

FOI02-0119

Audio recordings and transcripts of transmissions between Airservices Air Traffic Control and the flight crew before, during and after the incident [Malindo Air flight OD178 turning left instead of heading straight on September 26 2018 at Melbourne Airport]; and recordings or records of radar data from the taxi, take-off and first 30 minutes of this flight.

  • video footage of the incident.
  • flight information or instructions given to the flight crew by Airservices Australia prior to the flight.
  • The findings of any investigation carried out by Airservices into the incident.
  • Other documents – including but not limited to internal emails, correspondence with Malindo Air, minutes of meetings relating to the incident.

2 documents released in full
5 documents released in part

Sections of the Act : 22
Exemptions:

  • Section 47E(c)
  • Section 47E
  • Section 47F
5 April 2019

FOI104-0219

A report completed by Air Services Australia on an incident near Adelaide in May, 2015 where four aircraft were involved in a loss of separation and radar vectors occurrence.

1 document released in part

Section of the Act: 22

4 March 2019

FOI72-1218

“Stakeholder Engagement Strategy for the Hobart flight path design review which commenced in January 2018, including the communications plan.”

1 document released in part

Section of the Act: 22

4 March 2019

FOI03-0119

    1. “The combined total of additional duty hours worked by Air Traffic Controllers at Towers/Centres in the 2016, 2017 and 2018 calendar years (provided separately by year).”
    2. “How many Air Traffic Controllers there were at Air Services during the 2016, 2017 and 2018 calendar years, across Air Services and broken down separately for each capital city airport.”

1 document released in full

25 January 2019

FOI04-0219

“Documents concerning the meeting held with industry stakeholders on 13 August 2018 in regards to proposed changes to flight paths in Hobart”

4 Documents
Full Access to 2 documents
Partial Access to 2 documents

Section of the Act: 22
Exemption: S 47F, S 47G

25 January 2019

FOI75-1218

Documents regarding a complaint lodged by the South East Coast Lifestyle Association (SECLA) regarding the performance of the Consulting Firm

Partial Access to 2 Documents

Section of the Act: 22

18 February 2019

FOI62-1018

Documents related to changes to aircraft flight paths over the East Melbourne suburb.

32 Documents
Full Access to 2 documents
Partial Access 30 documents

Section of the Act: 22

18 January 2019

FOI06-0219

Documents related to the SIDs and STARs to the West of Hobart Airport developed or discussed as part of the current Design Review

20 Documents
Full Access to 9 documents
Partial Access to 11 documents

Section of the Act: 22
Exemption: S 47G

01 February 2019

FOI70-1118

“The initial draft version provided to Airservices Australia of the document entitled “Social Impact Overview of Hobart Airspace Changes (September 2017/March 2018): Consultation Summary Report”

All internal correspondence which provides comments on or suggested changes to this document; attachments to these correspondences are considered irrelevant to the request”

Partial Access to all 12 Documents

Section of the Act: 22


2018
21 December 2018

FOI71-1218

“Airservices’ s current procedures for demonstrating its compliance with the Environmental Protection and Biodiversity Conservation Act 1999, including its noise assessment procedure”

Section of the Act: 22

28 November 2018

FOI63-1018

“All “Temporary Local Instructions” issued to Airservices staff in Hobart from 1 September 2017 to 4 October 2018 relating to the Hobart SIDs and STARs;

The Safety Case Assessment and Determination (SCARD) associated with each of these Temporary Local Instructions.”

Partial Access to all 15 documents

Section of the Act: 22

19 November 2018
FOI48-0718
“The body of any finalised reports done between 2000 and 2018 on the extent of per- and poly-fluoroalkyl (PFAS) contamination at Sydney Airport, excluding the appendices”

Partial Access to all 3 documents

Section of the Act: 22

1 November 2018

FOI60-1018

  1. Documents relating to the amendments to STARs in May 2014 which has resulted in flight paths over East Melbourne and adjacent areas, including documents showing the evaluation of alternative flight paths (if any) and community consultation conducted with respect to the amendments to the STARs. Also, documents relating to the formal decision making process for amending the STARs, including minutes of meetings and documents which formed the basis for any approvals showing who made such decisions and the formal processes followed.
  2. Documents from 1 January 2010 relating to decisions to ease VFR entry to the Melbourne CTR including but not limited to waiving or reducing the requirements for aircraft to seek a request to enter. The documents sought include assessments undertaken before such decision/s were made, documents relating to community consultation and any environmental assessments undertaken. Also, documents relating to the approvals process for such a change/s, including minutes of meetings and documents which formed the basis for any approvals, showing who made such decisions and the formal processes followed.”

Full access to one document
Partial access to five documents

Section of the Act: 22

18 October 2018

FOI58-0918

Recording of the radar (unfiltered/raw if possible) from Melbourne Airport on Saturday night 1st of September, between 7.30pm-8.00pm.

Full Access to 1 document

10 October 2018

FOI43-0618

Documents related to the construction works undertaken at the Civil Aviation Authority Building, located at 1 Lomandra Drive, Eagle Farm, Queensland.

Full Access to 23 document
Partial access to 17 documents

Section of the Act: 22
Exemptions of the Act:

  • S 47F (Personal privacy)
  • S 47G (business affairs)
24 September 2018

FOI54-0818

An extract from the Corporate Integrated Risk and Reporting Information System (CIRRIS) which shows the date, time, location, airspace class, incident type, model and make of aircraft and summary of incidents in relation to incidents which occurred within 100 km of Hobart Airport between the period 9 April 2018 to 23 August 2018.
21 September 2018

FOI53-0818

Total number of aircraft arriving on Runway 12 and the total number of aircraft arriving on Runway 30 between the period 22 June 2018 to 23 August 2018 (inclusive).
17 September 2018

FOI49-0718

  1. Call out/ incident reports;
  2. Any investigation reports; and
  3. Any other documents relating to an sever weather condition incident that occurred on 13 November 2016 at Brisbane Airport.Partial release of 1 document

Section of the Act: 22

13 September 2018

FOI47-0718

Cirrus report and audio recording between Air Traffic Control and flight crew for flight ZL467 (VH-RXX)

1 document and 3 audio recordings released in full

8 August 2018

FOI36-0618

Information and documents regarding the establishment of the flight path back in 2007/2008 for south flight departures off the Runway 21. These flights then track west over Wilson, Riverton ,Shelley , Waterford , Manning and Salters Point

Full access to 14 documents
Partial access to 12 documents

Section of the Act: 22

8 August 2018

FOI28-0518

Documents showing the total amount spent on external legal firms for any workplace disputes/bullying/harassment/complaints (where an ARRF officer may have been stood down during the investigation) for the period 1 March 2017 to the current date for the ARFF business unit only.

Partial release of 6 documents

Section of the Act: 22

27 July 2018

FOI08-0118

Reports relating to exposure of Airservices staff.

2 documents released in full
2 documents released in part

Exemptions: S 47F, S 47G

27 July 2018

FOI07-0118

Reports relating to public relations and stakeholder management.

1 document released in full
1 document released in part

17 July 2018

FOI27-0518

Documents showing credit card expenses of 3 senior executives.

1 Document released in part

Sections of the Act: 22
Exemptions: S 47E, S47F

15 July 2018

FOI39-0618

Documents outlining FOI requests received in 2017 and 2018.

1 Document released in part

Sections of the Act: 22
Exemptions: S 47F, S 47G

13 July 2018

FOI25-0418

Internal correspondence relating safety and efficiency of Hobart Airport SIDS and STARS.

24 documents released in part

Sections of the Act: 22
Exemptions:

  • S 33
  • S 47C
  • S 47E
  • S 47F
  • S 47G
4 June 2018

FOI16-0318

PSI Report Perth Airport.

2 documents released in full

20 May 2018

FOI13-0318

Documents relating to training and standard operating procedures for HF radio oceanic services.

2 documents released in full
2 documents released in part

Sections of the Act: 22

9 May 2018

FOI21-0418

Extract from the Corporate Integrated Risk and Reporting Information System related to incidents at Hobart Airport.

1 document released in part

Sections of the Act: 22

23 April 2018

FOI05-0118

Correspondence related between:

  • OneSKY Program Executive (OPE) and Defence Project Director (DPD)
  • Airservices CEO and Defence Counterparts
  • Airservices Lead Negotiator and Defence Counterparts

6 documents released in full
25 documents released in part

Sections of the Act: 22
Exemptions:

  • S 34 (3)
  • S 47
  • S 47C
  • S 47D
  • S 47E (d)
  • S 47F
13 April 2018

FOI06-0118

Documents relating to a change from a left hand circuit to a right hand circuit at Point Cook Airfield.

23 documents released in full
9 documents released in part

Sections of the Act: 22
Exemptions: S 47F

11 April 2018

FOI12-0218

Extract from the Corporate Integrated Risk and Reporting Information System related to incidents at Hobart Airport; and internal correspondence which relate to safety of the Hobart SIDs and STARs.

15 Documents released in part

Sections of the Act: 22

11 April 2018

FOI12-0218

Correspondence relating to the Post Implementation Review (PIR) for the introduction of RNP 1 SIDS/STARS at Hobart.

13 documents released in part

Sections of the Act: 22

26 March 2018

FOI12-0218

Post Implementation Review (PIR) for the introduction of RNP 1 SIDS/STARS at Hobart, and extract from the Corporate Integrated Risk and Reporting Information System (CIRRIS) relating to incidents at Hobart Airport.

2 documents released in part

Sections of the Act: 22

1 March 2018

FOI01-0118

Documents related to analysis of community feedback , assessment of options, recommendations and reason for decision in relation to Airservices “Review Report Hobart Runway 30 STAR”.

3 document released in full
51 documents released in part

Sections of the Act: 22
Exemptions: S 47F

22 February 2018

FOI11-0218

Fire incidents between January 2011 to December 2015, a list including the individual:

  • Date
  • Address or longitude/latitude
  • Incident Type

1 document released in full.

19 February 2018 Flight times for all aircrafts which left Essendon Airport flying to Albury Airport between 4.00am and 5.00am on the 26 September 2010; in particular any Air Ambulance flights ferrying patient(s).

1 document released in full.

8 February 2018

FOI04-0118

Record of the landings for VH-ICA during the period 1 July 2011 to the 30 November 2013.

1 document released in full.

1 February 2018 AirServices Australia, Report for ARFF National Testing Program, Preliminary Site Contamination Assessment, Melbourne ARFF Drill Ground, Melbourne Airport, 2008.

1 document partial release

Sections of the Act: 47F, 22

29 January 2018

FOI36-1217

Fire Incidents at Airports in the last two years which includes:

  • Date
  • Location
  • Type of incident

1 Document released in full.


2017
21 December 2017 Following documents for the STAR/SID route planned to be implemented at Launceston Airport during November/December 2017:

  • The agency’s project document or documents for the change, which include reasons for the change, implementation plan and schedule, communications plan and risk management strategy
  • The agency’s analysis of different flight path options and reasons for deciding on the particular routes chosen
  • The agency’s assessment of the environmental impact of the change
  • The agency’s report on community consultation about the change
  • The agency’s decision about why the change did not go ahead as planned, including the date of this decision

Seven documents, all 7 released in part.

Section of the Act: 22

18 December 2017 Documents which refer to ‘Option 2’ contained in the memo (a proposal put forward by staff employed in the Hobart Control Tower as an alternative to the STAR/SID), including all correspondence which refers to this option

4 Documents, all four released in part

Section of the Act: 22

16 November 2017 Document regarding a close proximity incident at Brisbane Airport.

1 documents, released in part

Exemption: 47G

10 November 2017 Documents related to the standardisation of the Hobart flight path.

4 documents, all four released in part

Section of the Act: 22
Exemption: 47F, 47D

3 November 2017 all documents which:

  • The agency’s project document or documents for the change, which include reasons for the change, implementation plan and schedule, communications plan and risk management strategy
  • The agency’s analysis of different flight path options and reasons for deciding on the particular routes chosen
  • The agency’s report on community consultation about the change

4 documents, all four released in part

Section of the Act: 22
Exemption: 47F

31 October 2017 ARFF FOAM testing report and Minutes from risk workshop.
2 November 201 Submission to the Australian Government regarding the Labour Agreement to sponsor overseas workers; and an email summarising the change to the skilled migration program

2 documents, both documents released in part

Section of the Act: 22
Exemption: 42

22 September 2017 Flight plans and radio call signs for various aircrafts.
19 February 2017 Documents related to the movement of aircrafts that used ‘smart track’.
17 January 2019

FOI64-1018

“Head contract agreements entered into by the Provider and Airservices Australia in connection with the engagement of the Provider in connection with Request for Proposal ASA RFP PRN_12390”.”

Partial Access to all 3 Documents

Section of the Act: 22


2016
16 December 2016 (stage 1) and
22 December 2016 (stage 2)
Documents related to branch assurance assessments, DRE assurance assessments, OLR unit assurance assessments and ToM (Target Operating Model) risk assessments.
12 November 2016 Flight plan lodged and any recordings with air traffic control regarding a private helicopter.
09 November 2016 Radar replays and flight information for Saturday 9 Jan 2016 (4.20pm to 5pm) and Friday 26 August 2011 between 5.30pm and 5.40pm.
23 June 2016 Airservices Australia ATC Workplace Assessment Brisbane Operations Room.
27 May 2016 Expenditure details of corporate credit card or cards on the Airservices Australia account held by acting CEO at the time.
19 April 2016 Documents related to Trips Airservices Australia staff have made to France for discussions regarding OneSKY.
22 March 2016 Documents related to Tethered UAV Operations.
10 March 2016 Documents between elected members, Perth Airport, Airservices and AECOM.
02 March 2016 Instructions/procedures and correspondence in regards to how air traffic controllers at Melbourne airport should respond to ‘double go-arounds’ situations during Land And Hold Short Operations (LAHSO).
02 March 2016 Copies of all advice provided by Airservices to Hon Warren Truss MP, Deputy Prime Minister on the now approved Gold Coast ILS.

2015
07 December 2015 Guidelines under which an environmental assessment is completed and documents related to the incomplete trial over Canning Vale.
30 November 2015 Flight plans and/or flight records for January 2014 onward for:

  • the helicopter VH-FOX
  • the aircraft VH-LEP, VH-LEF and VH-LZP
  • the aircraft VH-CCD, VH-CCX and VH-CCV.
14 September 2015 Primary radar data, tracks, returns, sourced from Tullamarine Airport, Melbourne.
03 September 2015 Primary radar data from Cairns International Airport.
28 August 2015 Primary radar data for Tullamarine Airport Melbourne for 23 August 2015.
27 August 2015 Internal Incident report.
25 August 2015 Primary radar data for Cairns International Airport for 18 August 2015.
30 July 2015 Documents relating to Geelong Planning Permit PP879 2014 helicopter landing site (Victoria).
14 July 2015 Documents relating to aircraft noise around Ashgrove QLD.
2 July 2015 Transcript of audio between air traffic control and pilot in command.

2014
6 December 2014 Documents relating to Airservices tender number ASA RFT PRN4811 (ARFF modular fire station) Port Hedland WA.
20 October 2014 Documents relating to noise monitoring around Busselton Regional Airport (BRA).
1 October 2014 Documents relating to consultation done regarding changes to Airservices work performance framework.
30 September 2014 Documents relating to any primary and secondary radar contacts over the town of, and regional area surrounding Armidale, New South Wales on the night of Sunday the 21st of September, 2014.
9 February 2014 Documents relating to the contract and relationship between International Centre for Complex Project Management (ICCPM) and Airservices Australia.
9 April 2014 Documents relating to the radar replay in relation to the “near miss” event between an aircraft and an “unknown object” over metropolitan Perth at 0913 WST on the 19th of March, 2014.
11 March 2014 Correspondence from Air Chief Marshal Angus Houston of Airservices Australia to the Minister for Infrastructure and Regional Development – since 8 September 2013 to January 2014.
9 January 2014 Documents in relation to Air Traffic Control local instructions.

2013
3 December 2013 Documents in relation to Air Traffic Control local instructions and training material used by Air Traffic Control.
23 December 2013 Details of the remuneration rates for all senior leadership team members (3rd level managers) in Airservices Australia, including their total remuneration and total.

2012
15 March 2012 Flight plans for various aircraft
18 June 2012 Documents in relation to UFO sightings
21 June 2012 Flight data over Kurnell NSW
20 July 2012 Environmental assessments carried out by Airservices in relation to flight paths over Fingal Head
13 August 2012 Documents in relation to ATC short break procedure
16 August 2012 Documents in relation to Manual of Air Traffic Services (MATS)
29 August 2012 Flight plans for various aircraft
12 September 2012 Documents in relation to radar and radio transmitter sites
30 November 2012 Documents in relation to the report into the review/audit the board carried out into the expenses of the former CEO of Airservices
5 December 2012 Flight plans for various aircraft

2011
07 June 2011 Flights conducted by private jets in 2010
10 June 2011 Radar Terrain Clearance Charts
21 September 2011 Radar information in relation to aircraft VH-CIV
24 October 2011 Flight plans for various aircraft
08 December 2011 Flight plans for various aircraft
19 December 2011 Flight plans for various aircraft

Agency Plan

Introduction

Airservices Australia (the organisation) has prepared this Agency Plan (Plan) in accordance with section 8(1) of the Freedom of Information Act 1982 (Cth) as amended (FOI Act).

Part II of the FOI Act, which deals with the Information Publication Scheme (Scheme), came into effect on 1 May 2011.

All references to sections in this Plan are to sections of the FOI Act.

2. Purpose

The primary purpose of this Plan is to comply with section 8(1).

Under section 8(1), the Plan must show:

      1. what information the organisation proposes to publish for the purposes of Part II of the FOI Act;
      2. how, and to whom, the organisation proposes to publish information for the purposes of Part II; and
      3. how the organisation otherwise proposes to comply with Part II.

The Plan will help the organisation to put appropriate procedures in place to proactively disclose its information holdings, in accordance with the objects of the FOI Act.

3. Objectives

The organisation’s objectives in relation to this Plan are to outline appropriate mechanisms and procedures to:

      1. manage the organisation’s information holdings relevant to the Scheme;
      2. proactively identify and publish all information required to be published, including this Plan (in accordance with section 8(2));
      3. review and ensure on a regular basis that information published by the organisation under the Scheme is accurate, up-to-date and complete (in accordance with section 8B);
      4. ensure that information published under the Scheme is able to be discovered by the general public, is understandable and re-useable and is accessible to a wide range of people, including people with disabilities; and
      5. assess the effectiveness of the organisation’s implementation of the Scheme.

4. Implementing The Scheme

4.1 Who is responsible for leading the organisation’s work on implementing freedom of information (FOI) reforms?

The FOI and Inquires Coordinator, Office of Legal Counsel is responsible for leading the organisation’s work on implementing FOI reforms generally. This includes establishing and developing the Scheme at the organisation, maintaining the Scheme at the organisation in accordance with any assistance or guidelines provided by the Information Commissioner, and ensuring that all requests for access to documents of the organisation received from 1 November 2010 are processed in accordance with the amended FOI Act.

4.2 Existing information asset management framework and meeting the Scheme’s requirements

From 1 May 2011, the organisation is required to publish and make publicly available a range of information. The information required to be published is specified in section 8(2).

Information published by the organisation prior to the implementation of the Scheme

The organisation publishes a range of material on its public website, www.airservicesaustralia.com including:

      1. information on the organisation’s management team, including its organisational structure, business groups, and senior management;
      2. a description of the organisation’s responsibilities;
      3. information on statutory appointments;
      4. Annual Reports;
      5. information regarding consultation processes;
      6. information provided to the Parliament in response to requests and orders from the Parliament;
      7. the organisation’s Provider Certificates;
      8. the organisation’s corporate plan;
      9. information on consultation opportunities and invitations for public comment;
      10. media releases and other news;
      11. guidelines to assist members of the public / organisations comply with statutory requirements;
      12. environment and safety policy;
      13. information provided in response to Senate Orders; and
      14. contact details.

Satisfaction of Scheme requirements

From 1 May 2011, the FOI Inquiries Coordinator will be responsible for managing the Scheme, with administration of the Scheme to be undertaken by the organisation’s Legal Section. As new processes are developed for managing information and internet material, the Legal Section will work with relevant line areas to integrate the Scheme into the management frameworks and will update the Plan accordingly.

To ensure ongoing satisfaction with the Scheme’s requirements, the organisation will undertake a review exercise. This exercise will involve:

      1. reviewing existing information held by the organisation to determine whether further material should be made publicly available as part of the Scheme;
      2. reviewing existing information held by the organisation that is routinely provided to Parliament in response to requests and orders; and
      3. determining what additional information should be published to satisfy the requirements of section 8(2).

Any information that is identified by the organisation as part of this exercise will be published in accordance with the requirements of the Scheme.

4.3 Register of information required or permitted to be published under the Scheme

The organisation will develop and maintain a “disclosure log” of information released in response to FOI requests in accordance with the requirements of section 11C of the FOI Act.

5. Information Architecture

5.1 How will the organisation publish information?

From 1 May 2011, the organisation will publish information for the Scheme on its website that is available to members of the public generally in accordance with sections 8D(2) and 8D(3).

In accordance with section 8D (3), the organisation will publish information on the website by:

      1. making the information available for downloading from the website; and
      2. for those documents that are not currently available on the website, by publishing on the website details of how the information may be obtained

5.2 Form and language in which the organisation intends to publish information and where the information will be located

The organisation intends to publish the information in PDF format and in English.

As discussed in paragraph 5.1, the information will be located on the organisation’s website or in certain circumstances may be located elsewhere. If the information is located elsewhere information on how that information can be obtained will be published on the website.

6. Information to be Published

The organisation will publish information in accordance with section 8(2).

6.1 Information to be published by the organisation under the Scheme

The organisation will publish the following:

      1. this Plan (as required under section 8(2)(a));
      2. information about the organisation, and links to existing publicly available information where appropriate (as required under sections 8(2)(b) and (8(2)(d)), such as:
        1. the organisation’s organisational chart;
        2. details of appointments of officers that are made under Acts (other than the Public Service Act 199);
      3. information about what the organisation does including details of the functions of the organisation, its decision-making powers, other powers affecting members of the public, and operational information (as required under sections 8(2)(c) and 8(2)(j)), such as:
        1. a list of matters dealt with by the organisation, including providing a link to the Administrative Arrangements Orders; and
        2. information to assist members of the public to comply with statutory requirements;
      4. reports and responses to Parliament (as required under sections 8(2)(e) and 8(2)(h)), such as:
        1. the organisation’s Annual Report;
      5. information in documents to which the organisation routinely gives access in response to requests for access to documents (as required under section 8(2)(g)) and information published under section 11C;
      6. details of arrangements for members of the public to comment on specific policy proposal’s for which the organisation is responsible, including how and to whom those comments may be made (as required under section 8(2)(f)); and
      7. contact details for an officer (or officers) of the organisation who can be contacted about access to the organisation’s information or documents under the FOI Act (as required under section 8(2) (i)), including the telephone number and email address of the FOI Contact Officer.

7. Optional Information to be published

The organisation will publish on its website other information that it holds (in addition to the information published under section 8(2), taking into account the objects of the FOI Act (section 8(4)). This information includes:

      1. the organisation’s Strategic Plan and Service Charter;
      2. the organisation’s Environment and Safety Policy;
      3. the organisation’s financial statements; and
      4. financial information relating to pay and grading structures.

In addition, the organisation may publish a link to other publications not covered by the categories referred to above, including policies, guidelines, and other publications identified by the organisation from time to time.

8. Review of information publication scheme

The organisation will undertake, in conjunction with the Information Commissioner, a first review of the operation of the Scheme within the timeframes set out in section 9(2) of the FOI Act.

Following this first review, the organisation will undertake, in conjunction with the Information Commissioner, a review of the operation of the Scheme:

      1. as appropriate from time to time; and
      2. in any case – within 5 years after the last time a review was completed.

Making an FOI request

The Freedom of Information Act 1982 (FOI Act) gives every person the right to obtain access to documents held by Airservices, subject to specific exemptions which are set out in the FOI Act.

To make a valid request for documents under the FOI Act, the application must:

      • be in writing;
      • provide a physical or electronic address where we can send our decision;
      • provide enough information for us to identify the documents; and
      • state that the request is under the FOI Act.

Before making an FOI request, you should check the information Airservices has published under its Information Publication Scheme (IPS) and FOI disclosure log to see if the information you are seeking is already publicly available. The IPS and the FOI disclosure log are located on the Airservices website.

To make a request, you can either: